In preparation for your next event consider the configuration of your Conference Meeting Room.
The
objectives of your conference, the number of delegates
and the form of communication are only some of the
important aspects to consider.
*For illustrative purposes the top of
the
configuration images is the front of the room
U-Shape
Very popular set up for groups where close
interaction will occur. Gives participants the
sense they are all equal in status at the
meeting. Good visual access to front for visual
presentations. A variation is the double U (a U
within a U) or with seating on the inside of a
single U. These variations can increase seating
by up to 50%. |
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Boardroom
Ideal for small groups where close
interaction and a lot of discussion are
expected. Participants can see and hear each
other easily and sharing one table creates unity
of the group. Some participants will need to
move when visual presentation is made. Most
effective with groups of less than 20. |
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Clusters
Round tables seating 6 to 10 people are good
for small group discussions and projects. Allows
maximum participation within groups. Allows
breakout and small group work without
participants leaving the room or re-arranging
furniture. Ideal for groups of 60 to 100. |
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Cabaret
A variation of the Clusters configuration.
Round tables seating 4 to 6 people with the
chairs arranged in a horseshoe effect around
each table. Ideal for small group discussions
and projects while still allowing everyone to
focus on the speaker at the front of the room
and any audiovisual presentations. Ideal for
groups of 60 to 100.
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Classroom
This traditional layout does allow many
people to fit comfortably in a room. It is a
well-used setup and is effective for one way
communication. The classroom style setup
provides a work surface for note taking and for
reference materials. Best for large groups
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Chevron Classroom
This style is similar to the classroom setup
with the tables tilted towards the front placing
each row the same distance from the presenter. A
variation of this style eliminates the centre
row of tables. |
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Theatre
Just like going to the theatre, ideal for
large numbers. One way communication occurs in
this setup and is ideal for audiovisual
presentations and lecture style programs. Sound
amplification may be needed in larger rooms.
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Circle of Chairs
A plain circle of chairs is often used when
the full involvement of each individual is
required. With no tables people speak directly
to each other creating an equality of
participants with no physical setting for a
leader. Ideal for up to 20 participants. Tables
can be used to remove a sense of vulnerability
some people may experience. |
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